Etusivu Data protection statement: The Berry Pilot Project Consultation Data protection statement: The Berry Pilot Project Consultation This data protection statement details the data which have been collected in the register of Fairtrade Finland for the Berry Pilot Project Consultation, the purpose for which they are used, any parties to whom the data may be disclosed as well as how the data are stored and erased. The statement also describes how the personal information included in the register is protected. This statement complies with the EU’s General Data Protection Regulation (2016/879) and the Finnish Data Protection Act (1050/2018). It was updated on 13 March 2024. 1. DATA CONTROLLER Fairtrade Finland/Reilu kauppa ry, Rättvis Handel r.f. Business Identity Code: 1490985-6 Address: Kuortaneenkatu 1, 00520 Helsinki Contact person: Specialist, The Berry Pilot Project Grete Vaatmann berries@fairtrade.fi 2. COLLECTION OF PERSONAL DATA AND DATA SOURCES Reilu kauppa ry collects and processes personal data primarily for the following purposes: For the consultation paper in which the person provides their basic contact details and answers opinions of every standard by using the consultation document. We collect and process categories of personal data which include: basic personal data, such as name, professional title, relationship to the organisation being represented, contact details (email, address and phone) Data sources: The information included in the register is collected from stakeholders via email. 3. PURPOSE AND LEGAL GROUNDS FOR PROCESSING PERSONAL DATA Reilu kauppa ry processes personal data for the following purposes: Gathering via email the comments of The Berry Pilot Project’s standards in order to create the final berry standards. 4. TRANSFERRING AND DISCLOSING PERSONAL DATA No personal data will be transferred outside the European Economic Area for processing if the European Commission has decided that the data protection in the target country is not of a sufficiently high level. Reilu kauppa ry may use a third-party service to process data, for example an IT service, and will in such cases conclude an agreement to ensure that the data is appropriately processed and instruct the third party in the correct processing of personal data. Personal data may be transferred outside the EU or the EEA to use the Office365 cloud service. In this case, we will ensure that precautions required by the Data Protection Act are deployed. 5. COOKIES We use cookies and other similar technologies on the website www.reilukauppa.fi. Cookies are small text files which are placed on your device to collect and remember useful information and to improve the functionality and usability of our website. We may use cookies and other similar technologies for statistical purposes, for example to compile statistics of website use in order to understand how our website is used and to improve the user experience. We may use cookies in marketing to tailor the advertising to the user, e.g., for remarketing. You may block cookies, restrict their use, or remove cookies from your device. 6. STORING PERSONAL DATA We comply with Finnish law as it regulates the processing of personal data in maintaining registers. Personal data will only be stored for as long as necessary and to fulfil the purposes detailed in this statement. The personal data will be stored for the duration of the pilot project. The personal data will be deleted once the pilot project is over, estimated 31.12.2024. 7. RIGHTS OF THE DATA SUBJECT You have the right to access your personal data. You may also at any time request that your personal data be rectified, updated or removed. You have the right to object to or restrict the processing of your personal data in the extent provided for by the applicable legislation. According to applicable legislation, you may have the right to transfer the personal data you have provided to us from one system to another. This means you have the right to receive your personal data in a structured, commonly used, machine-readable and interoperable format, and to transmit it to another data controller. If we are processing your personal data based on consent, you may withdraw your consent at any time. Please note that withdrawing your consent may impact the provision of the service in question. Once you have withdrawn your consent, we will not process your personal data unless we have a legal obligation to do so. You may exercise these rights by sending a request to berries@fairtrade.fi. Reilu kauppa ry has the right to verify the identity of the data subject before taking action. If you believe that your personal data has been processed in an inappropriate manner, you can register a complaint with the Office of the Data Protection Ombudsman, the official responsible for monitoring data protection matters. 8. DATA SECURITY We take all appropriate measures (including physical, digital and administrative measures) to protect personal data from being lost, destroyed, misused, unlawfully accessed or disclosed to third parties. Please note that even taking every appropriate measure cannot prevent all data security breaches. If there is a security breach pertaining to your personal data, we will notify you according to applicable legislation. 9. CHANGING THE DATA PROTECTION STATEMENT We have the right to change this statement. We will announce any changes on this website, which will also feature the latest version of this statement. 10. CONTACT US If you have questions about this statement or about how your personal data is being handled, please contact us via email at berries@fairtrade.fi.
